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In an effort to better serve the University, ORTT has revised its proposal
submission process. When submitting a proposal for external funding,
please follow the steps listed below. This will ensure that ORTT has all the
required information in a timely manner so that your grant submission and
subsequent funding will not be delayed unnecessarily.
NOTE: As of May 15, 2007, when submitting a grant proposal, the agency
guidelines must be included with the proposal. This is to ensure that we know
what is required and can verify all aspects of the proposal before submission,
therefore eliminating costly delays. This is to help you!
DUNS number:
073510067
EIN (Federal ID): 71-6000556
Congressional District: #1
Indirect Cost Agreement
Indirect cost summary:
- We have approved a change to the University's equipment
capitalization policy from $500 to $2,500 starting 07/01/05.
- Equipment and supplies cost must be claimed in accordance with
capitalization threshold/useful life assumptions reflected in the
organization's financial statements.
- Expenditures for equipment exceeding $2,499 must be claimed by use
allowance or depreciation procedures, unless that equipment is specifically
approved by the awarding agency (or permitted by expanded/supplemental
authority granted by an awarding agency) as indirect cost.
- Grant proposal and contract budget submissions must be consistent
with equipment capitalization threshold stipulated on the Rate Agreement
- Unamortized amounts will be written-off to benefiting activities
over a period of 2 years (07/01/05 - 06/30/07). No further use allowance or
depreciation may be claimed on existing equipment valued between $500 and
$2,499 on any future indirect cost proposal. The effect of unamortized
amounts related to the above assets has already been reflected in the Rate
Agreement dated November 10, 2005.
- Raising equipment threshold does not alter accountability
responsibilities (including acquisition and safeguarding of supplies).
- Must follow property management standards for equipment covered by
new capitalization policy.
- Department will exercise its disposition rights for equipment with
a fair market value of $5,000 or more [45 CFR 74.34 (g) and 92.32 (e)].
- *Indirect rate on campus 46%
- *Indirect rate off campus 16%
*Base:
Direct salaries and wages including all fringe benefits.
7 Deadly Sins of Proposal Writing
Submission FORMS
can be found here.
- Print the proposal submission checklist, found
here.
- Contact ORTT and let Sheri know that you are starting a proposal. She
will assign your new proposal a reference number which will be used for the
life of the proposal. She can be reached at 3032 or by
email.
- Arrange a budget consultation with ORTT staff at least one week
prior to funding agency deadline.
- Budget approval by ORTT no later than 3 days prior to funding agency
deadline.
- Proposal cover sheet filled out correctly and completely and
attached to proposal. The form can be found
here, and the instructions
for the form here.
Please note - this is a completely new coversheet.
Please download the instructions when completing for the first time.
- All necessary signatures should be obtained before submission.
- The complete proposal, with cover sheet, should be submitted to ORTT:
- 2 days prior to deadline, if submitted by mail, or
- 1 day prior if submitted electronically.
If you have questions about the procedures involved in grant submission,
please feel free to contact the office at 2694.
Glossary of Proposal Terms:
The following are a list of common terms that appear in request for proposals
and grant materials. This list is not exhaustive and is meant to be a guide to
help you when responding to a proposal.
Applied Research: Research that studies the relationship or
applicability for theories or principles of a particular field to a
particular problem.
Basic Research: Research which adds something new to the body of
knowledge of a particular field.
Boiler Plate: those parts of a proposal that are standard and
lifted from another document, i.e., affirmative action statement,
institutional profile, negotiated indirect costs.
Concept Paper: An initial, short version of your project
proposal, similar to a preliminary proposal.
Cost-sharing: financial contribution by an institution to a
project supported primarily by a grant or contract.
Deadline: The due date of a proposal. Can be one of two types --
a Receipt Deadline and a Postmark Deadline. Make sure you know which you
must meet.
Direct Costs: those costs generated by a project of contract,
including salaries, rents, costs of materials for the project, travel,
computer time, etc.
Fellowship: An award to an individual to pursue study in his or
her own field or to introduce that person to a related field. Emphasis is on
the contribution to the individual's scholarly development and not to a
specific piece of research. The funds are often supplemental or in lieu of
salary and are called stipends.
Fiscal Year (FY): The budget year. July 1 to June 30 for ASU.
Formula or Block Grants: grants awarded by the federal government
to the 50 similar state agencies by a mathematical formula previously
established. These funds are often regranted by the state on a competitive
basis.
Guidelines: The criteria by which a proposal is to be written.
Indirect Costs: Those costs not readily identifiable as costs
generated by a specific project, but which occur in the general operation of
the project. These costs include the expense of operating and maintain
buildings and equipment, depreciation, administrative salaries, etc.
Indirect Cost Rate: A predetermined rate for indirect costs that
can be charged by an institution. These are negotiated with ASU and
individual agencies. The current rate is 46%.
In-Kind Funds: A type of matching fund that an institution
contributes. These are not actual cash amounts, but cash equivalents in
wages, rents, and supplies.
Matching Funds: Funds that must be supplied by the grantee in an
amount determined in the grant.
New Starts: Projects that are funded for the first time.
Non-responsiveness: Bureaucratic jargon for failure to comply
with all the rules, regulations, and requests of grant guidelines. A major
reason for proposal rejection.
Planning Grant: A grant intended to support activities necessary
to the design and plan of a particular program of project. A planning grant
often subsidizes the production of a subsequent grant request.
Postmark Deadline: The date by which a mail application must be
postmarked.
Preliminary Proposal: A short, initial statement of your project.
Sometimes called a concept paper.
Principal Investigator: The individual responsible for carrying
out the terms of an award. This person is also called the project director.
Project Director: The principal investigator for an award.
Receipt Deadline: The date by which a mailed application must be
received.
Request for Proposal (RFP): An agency solicitation for proposals
from individuals or institutions to perform specific tasks.
Research Fellowship: An award to an individual to perform
research. See fellowship.
Seed Money: Funds awarded to start up a project with the purpose
of finding permanent financing from other sources.
Solicited Proposal: A proposal submitted in response to a request
from the granting organization.
Stipend: The name of the awards made under a fellowship.
Training Fellowship: An award that supports the training of an
individual in his or her own discipline or related field. This type of award
is often made to an institution on behalf of an individual.
Unsolicited Proposal: A proposal you submit without a request.
Must be more persuasive than a solicited proposal.
Wired: Slang for the idea that the selection of an organization
to receive a grant has been decided prior to the submission of competitive
proposals.
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