| In an effort to better serve
the University, ORTT has revised its proposal
submission process. When submitting a proposal for
external funding, please follow the
steps listed below. This will ensure that ORTT has
all the required information in a timely manner so
that your grant submission and subsequent funding
will not be delayed unnecessarily.
NOTE: As of May 15,
2007, when submitting a grant proposal, the agency
guidelines must be included with the proposal.
This is to ensure that we know what is required
and can verify all aspects of the proposal before
submission, therefore eliminating costly delays.
This is to help you!
DUNS number: 073510067
EIN
(Federal ID): 71-6000556
Congressional
District: #1
Federal Wide Assurance (FWA): FWA00013025
Indirect
Cost Agreement
7
Deadly Sins of Proposal Writing
Indirect Cost summary:
- We have approved a change to the
University's equipment capitalization policy
from $500 to $2,500 starting 07/01/05.
- Equipment and supplies cost must be
claimed in accordance with capitalization
threshold/useful life assumptions reflected in
the organization's financial statements.
- Expenditures for equipment exceeding
$2,499 must be claimed by use allowance or
depreciation procedures, unless that equipment
is specifically approved by the awarding agency
(or permitted by expanded/supplemental authority
granted by an awarding agency) as indirect
cost.
- Grant proposal and contract budget
submissions must be consistent with equipment
capitalization threshold stipulated on the Rate
Agreement
- Unamortized amounts will be
written-off to benefiting activities over a
period of 2 years (07/01/05 - 06/30/07). No
further use allowance or depreciation may be
claimed on existing equipment valued between
$500 and $2,499 on any future indirect cost
proposal. The effect of unamortized amounts
related to the above assets has already been
reflected in the Rate Agreement dated November
10, 2005.
- Raising equipment threshold does not
alter accountability responsibilities (including
acquisition and safeguarding of
supplies).
- Must follow property management
standards for equipment covered by new
capitalization policy.
- Department will exercise its
disposition rights for equipment with a fair
market value of $5,000 or more [45 CFR 74.34 (g)
and 92.32 (e)].
- Indirect rate* on campus 46%
- Indirect rate* off campus 16%
* Direct salaries and wages
including all fringe benefits.
Form Submission:
Submission FORMS can be found here.
- Print the proposal submission checklist,
found
here
-
Contact ORTT and let Ms. Sheri know that you are
starting a proposal. She will assign your new
proposal a reference number which will be used
for the life of the proposal. She can be reached
at 3032 or by
email.
- Arrange a budget consultation with ORTT
staff at least one week prior to funding agency
deadline.
- Budget approval by ORTT no later than 3 days
prior to funding agency deadline.
- Proposal cover sheet filled out correctly
and completely and attached to proposal. The
form can be found
here,
and the instructions for the form
here.
Please note - this is a completely
new coversheet. Please download the instructions
when completing for the first time.
- All necessary signatures should be obtained
before submission.
- The complete proposal, with cover sheet,
should be submitted to ORTT:
- 2 days prior to deadline, if
submitted by mail, or
- 1 day prior if submitted
electronically.
If you have questions about the procedures
involved in grant submission, please feel free to
contact the office at 2694.
Glossary of Proposal Terms:
The following are a list of common terms that
appear in request for proposals and grant
materials. This list is not exhaustive and is
meant to be a guide to help you when responding to
a proposal.
Applied Research: Research that studies
the relationship or applicability for theories or
principles of a particular field to a particular
problem.
Basic Research: Research which adds
something new to the body of knowledge of a
particular field.
Boiler Plate:
Those parts of a proposal
that are standard and lifted from another
document, i.e., affirmative action statement,
institutional profile, negotiated indirect costs.
Concept Paper: An initial, short
version of your project proposal, similar to a
preliminary proposal.
Cost-sharing:
Financial contribution by
an institution to a project supported primarily by
a grant or contract.
Deadline: The due date of a proposal.
Can be one of two types -- a Receipt Deadline and
a Postmark Deadline. Make sure you know which you
must meet.
Direct Costs:
Those costs generated by
a project of contract, including salaries, rents,
costs of materials for the project, travel,
computer time, etc.
Fellowship: An award to an individual
to pursue study in his or her own field or to
introduce that person to a related field. Emphasis
is on the contribution to the individual's
scholarly development and not to a specific piece
of research. The funds are often supplemental or
in lieu of salary and are called stipends.
Fiscal Year (FY): The budget year. July
1 to June 30 for ASU.
Formula or Block Grants:
Grants awarded
by the federal government to the 50 similar state
agencies by a mathematical formula previously
established. These funds are often regranted by
the state on a competitive basis.
Guidelines: The criteria by which a
proposal is to be written.
Indirect Costs: Those costs not readily
identifiable as costs generated by a specific
project, but which occur in the general operation
of the project. These costs include the expense of
operating and maintain buildings and equipment,
depreciation, administrative salaries, etc.
Indirect Cost Rate: A predetermined
rate for indirect costs that can be charged by an
institution. These are negotiated with ASU and
individual agencies. The current rate is 46%.
In-Kind Funds: A type of matching fund
that an institution contributes. These are not
actual cash amounts, but cash equivalents in
wages, rents, and supplies.
Matching Funds: Funds that must be
supplied by the grantee in an amount determined in
the grant.
New Starts: Projects that are funded
for the first time.
Non-responsiveness: Bureaucratic jargon
for failure to comply with all the rules,
regulations, and requests of grant guidelines. A
major reason for proposal rejection.
Planning Grant: A grant intended to
support activities necessary to the design and
plan of a particular program of project. A
planning grant often subsidizes the production of
a subsequent grant request.
Postmark Deadline: The date by which a
mail application must be postmarked.
Preliminary Proposal: A short, initial
statement of your project. Sometimes called a
concept paper.
Principal Investigator: The individual
responsible for carrying out the terms of an
award. This person is also called the project
director.
Project Director: The principal
investigator for an award.
Receipt Deadline: The date by which a
mailed application must be received.
Request for Proposal (RFP): An agency
solicitation for proposals from individuals or
institutions to perform specific tasks.
Research Fellowship: An award to an
individual to perform research. See fellowship.
Seed Money: Funds awarded to start up a
project with the purpose of finding permanent
financing from other sources.
Solicited Proposal: A proposal
submitted in response to a request from the
granting organization.
Stipend: The name of the awards made
under a fellowship.
Training Fellowship: An award that
supports the training of an individual in his or
her own discipline or related field. This type of
award is often made to an institution on behalf of
an individual.
Unsolicited Proposal: A proposal you
submit without a request. Must be more persuasive
than a solicited proposal.
Wired: Slang for the idea that the
selection of an organization to receive a grant
has been decided prior to the submission of
competitive proposals. |
